Virtual Assistant (Operations and Admin)
About the role
We’re looking for a proactive, highly organized Virtual Assistant to support day to day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients. You should be resourceful, detail oriented, and comfortable taking ownership with minimal direction.
What you'll do
- Own scheduling, research, documentation, and general administrative tasks.
- Maintain internal trackers, records, and operational information.
- Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
- Support onboarding, team logistics, and ad hoc requests.
- Own gifting operations across our team and clients.
- Source gifts and manage ordering, personalization, shipping, and delivery.
- Track gifting budgets, recipient information, orders, and vendors.
- Anticipate needs and drive tasks through completion.
Requirements
- 3+ years in administrative support, operations, or a similar role.
- Excellent organization and attention to detail.
- Strong written and verbal communication.
- High ownership, reliability, and follow through.
- Strong research and problem solving skills.
- Ability to work independently in a fast moving environment.
- Good judgment when handling sensitive information.
- Preferred: Experience in a startup, technology company, or distributed team.
- Preferred: Experience with gifting, vendors, purchasing, or logistics.
- Preferred: Familiarity with Google Workspace, Slack and project management tools.
- Preferred: Comfortable using AI tools to work faster and automate repetitive tasks.
About micro1
micro1 is a data lab that helps AI labs and large companies train AI models and agents. It finds and checks skilled people from many fields, like law, medicine, finance and coding, to produce the training data that makes AI work better.
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